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JOB DESCRIPTION

Position Title: Executive Assistant to Managing Partner  

Location: Elgin, Illinois  

Work Hours: Full-time (35-45 hours per week)  

ABOUT THE OPPORTUNITY 

The Executive Assistant will be a key member of the IA Business Advisors team, providing direct support to the Managing Partner, Brian S. Smith, across all areas of influence, including business leadership, organizational development, and accounting operations. The role also entails responsibilities supporting the other partners in relation to the partnership agreement and assisting the finance & accounting leader with client-related tasks.

ABOUT IA BUSINESS ADVISORS



Founded in 1996 by Brian S. Smith, IA offers business advisory, consulting, and coaching services. Our unique S.M.A.R.T. Management method is known for being highly detail-oriented, structured, and client friendly. We have decades of success in reviewing, recommending, implementing, and supporting strategic plans in firms and organizations looking to grow and improve. 

IA’s collective knowledge base, brought together through our US & International employees as well as more than 200 independent contractors and partners, provides us a solid team able to help us serve over 1,500 clients throughout the United States and in 7 foreign countries. 

As a leading consulting firm, we operate under two prominent brands: "S.M.A.R.T. Management" and "The I in Team Series". These brands reflect our mission and core values, guiding us in delivering exceptional consulting services. Both have helped and continue to help teams of all sizes improve their experience in the workplace and beyond. 

Our Mission:

At IA Business Advisors, our mission is to unlock the potential of individuals and organizations through expert management consulting. Rooted in our core values and the S.M.A.R.T. Management principles, we empower clients to achieve significant, measurable results. 

Our Core Values: 

Individual Value: We celebrate the unique contributions of every individual. 

S.M.A.R.T. Approach: Our methodology emphasizes Specificity, Measurability, Attainability, Relevance, and Timeliness to drive excellence. 

Empowerment and Transformation: We foster an environment of empowerment, leading to transformative improvement and success. 

Key Responsibilities

Bookkeeping & Accounting 

• Manage the company’s accounting operations in Intuit QuickBooks, including data entry, invoicing, bill payments, expense tracking, and financial reporting.
• Support the finance & accounting leader with client-specific tasks, such as financial reconciliation or report preparation, as needed.
• Ensure accuracy and timeliness of all accounting records and adhere to the company’s financial policies.
• Payroll.

Executive Support 

• Provide administrative support to Brian S. Smith, including calendar management, email correspondence, and preparation for meetings, presentations, and speaking engagements.
• Coordinate and assist with organizational projects, leveraging your interest in organizational development to align tasks with company goals.
• Communicate effectively with internal and external stakeholders on behalf of the Managing Partner and support partnership-related tasks for the other partners.

 Operational Efficiency 

• Apply the principles of the SMART Management program to streamline and manage both tactical and strategic tasks.
• Assist in implementing SMART goals and KPIs to ensure accountability, particularly in areas of organizational development and business process improvement.
• Help coordinate with other team members across IA Business Advisors to ensure smooth daily operations and special projects.

Qualifications & Skills

Experience 

• Proven experience in bookkeeping, preferably using Intuit QuickBooks.
• Experience or strong interest in organizational development, project coordination, or operations management.
• Demonstrated ability to handle multiple priorities and meet deadlines in a dynamic, fast-paced environment.
  

Core Values

The ideal candidate will embody the following core values, which are central to the IA Business Advisors team:

• Integrity – We expect honesty, transparency, and accountability in every interaction.
• Excellence – We strive for the highest level of performance in all tasks, setting ambitious goals and working diligently to achieve them.
• Collaboration – We believe in working together, sharing knowledge and resources to achieve collective success.
• Continuous Improvement – We are always looking to improve ourselves, our work, and our clients’ experiences.
• Responsible Influence – We recognize the power of our individual influence and aim to wield it with responsibility and care, aligned with the principles in The I in Team Series.

S.M.A.R.T. Management Alignment

As part of the IA Business Advisors team, the Executive Assistant will be expected to follow our SMART Management operating system. This includes setting Specific, Measurable, Achievable, Relevant, and Time-bound goals to enhance organizational efficiency and personal productivity. You will help monitor the success of projects through regular reviews and align your work with both short-term tactical needs and long-term strategic vision.

Compensation & Benefits

• Competitive salary based on experience.
• Health insurance, paid time off, and other company benefits.
• Opportunities for professional growth in both accounting and organizational development.

Join us and grow your positive influence. Apply today!